How to choose a wedding catering service

Your wedding day is easily one of the most important days of your life. Wedding planning requires a lot of thought in terms of the decor, venue, and even the catering service. With the right catering service, in particular, your wedding day has the potential to become the yummiest! So, here’s a fool proof guide to choosing the best catering service for your wedding.  

Tips for choosing an excellent catering service

It’s vital to find a service that matches your requirements. Here’s a list of tips you can follow. 

Research online

There are many online resources you can use to find the perfect wedding caterer. In addition to online directories, you can also use an online marketplace, such as Udinate, that connects different service providers to people willing to hire them. Hence, you’ll easily be able to find a catering service that matches your requirements. 

Arrange a tasting

Wedding catering is much more than just good food – it is also about the service, the caterers’ attitude, and the look. These factors combined make the perfect experience, and seeing them in action will give you a fair idea of what to expect.  

Know your style

It will become challenging to find what you want if you don’t know what you want in the first place. Try to figure out your style by painting a picture in your head, and then making a mood board that you can show to caterers to get a better idea if they can execute what you want. 

Make sure they have a cancellation clause in the contract

Credible caterers do not ditch at the last moment, but in case they do, a cancellation clause will prevent you from being in a state of helplessness and cluelessness.  

Fruits catering

This clause will provide you with information regarding the refund policy and the steps you need to take in case of unforeseen circumstances. 

Start the process early

If you leave the search for an ideal wedding caterer to the last moment, you might be limited in choice as you will only be able to choose caterers available at the dates at such short notice. Due to this, you might not have the time to test their food and service, thereby taking an unnecessary risk.  

Things to consider

Once you have made a list of your preferred and shortlisted candidates for the wedding catering, you can consider the following factors to finalize one: 

Catering desserts

Cooking experience  – No matter how good the food is, it will be of little use if the customer service is terrible. The ideal catering service team should be understanding, polite, thoughtful, and knowledgeable

Customer service –  No matter how good the food is, it will be of little use if the customer service is terrible. The ideal catering service team should be understanding, polite, thoughtful, and knowledgeable.  

FlexibilityYour needs can change, and the perfect caterer should be flexible enough to change with them. This flexibility can come in the form of adjustments to the menu, budget, or overall theme.  

Communication  – An excellent catering service will have effective and efficient communication so they can save their own and your time. Other essential features, such as whether the catering service can listen and understand what you’re saying, are also important. 

Questions to ask the caterer

Here is a list of some questions you can ask to get the best out of the catering service: 

  • Are you available on the specified dates? 
  • How much deposit do you need to pay? 
  • How will you work around food allergies and make the menu consumable for everyone? 
  • Have you ever catered to this venue before? 
  • Are you able to cater to special menu needs such as vegan, kosher, children’s meals, and gluten-free? 
  • Do you charge a fee for cake-cutting? 
  • Will you serve alcohol? Are you licensed? 
  • Can a food tasting be scheduled? 
  • How will the staff be dressed at the event? 
  • What will happen with the leftover food after the event? 
  • Will the food be prepared at the venue, off-site, or a combination of both? 


While choosing the ideal catering service for your wedding can be a tedious and stressful task, it does not necessarily have to be. By finding the right wedding caterer on Udinate or through some other resource, you can eliminate the majority of worries that come with hiring an inexperienced service provider. If you go by the tips and methods described in this article, you will be able to have the best wedding catering on your big day without any headaches and sleepless nights.   

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